Account for turnover during the festival
Explain repeat visitors, staff hours and peak breaks. Discuss whether different areas need separate facilities and how the supplier can reach them. The plan should follow the programme rather than a single static crowd estimate.
Plan for peaks and separate audiences
A festival may involve changing audiences, vendors, performers, volunteers and setup crews. Describe the programme and the locations where people gather rather than treating the total attendance as one stationary group. Ask the rental contact to review distribution, accessible options and washing together with the proposed number of toilets.
Design for attention during opening hours
Explain whether a supplier can reach the facilities while visitors are present. Leave practical access through the layout and establish who coordinates any visit. Consider the needs of food areas separately with the responsible organiser. Do not assume one service appointment or one washing arrangement fits every festival.
Manage the final handover
Agree who is responsible when gates, barriers and other hire equipment are removed. Keep restrooms available for staff until the agreed last period of use. Request collection and confirm access; the published closing time does not itself instruct the supplier to collect.
Details to confirm for this rental
Equipment and intended use
Have the proposed model, quantity and needed features identified in the quote. Explain available permanent facilities and the busiest users. Confirm suitability for the property with the responsible contact.
Visits and responsibility
Review delivery, attention, supply replenishment and collection together. Keep the accepted dates and access arrangements with the site contact. Ask how changes, service questions and removal requests should be handled.